Committees, Agendas and Minutes Open or Close
The Council publishes agendas and reports five clear working days before a meeting takes place and publishes the minutes of meetings in a Minute Book that goes to Council. Members of the public are entitled to see these documents unless they contain exempt or confidential information. All of the agendas and minutes can be found on our Eagenda system.
Meetings of the Council are open to the public and usually take place in the chamber suites at The Arc, Clowne. Occasionally there are items included on an agenda which are exempt and for those items the public will be asked to leave the meeting.
Members of the public may ask two questions of Councillors at any ordinary meeting of the Council but must put their question(s) in writing to the Chief Executive Officer no later than midday, five clear working days before the day of the meeting. Further detail on asking questions can be found here. The exception to this is Planning Committee were applicants, their agents, supporters and objectors, consultees, representatives of town and parish councils and ward Councillors can ask to speak at a Planning Committee meeting on an application that is being considered. There are detailed procedures (65kb) for the way public speaking operates at Planning Committees.
There are occasions when reports may not be available five clear working days before the date of a meeting because they may relate to ‘urgent items’ of business which cannot wait until the next scheduled meeting of a Committee for a decision.
Community Governance Reviews Open or Close
The Council can undertake a review for example, to establish a new parish council, or to revise parish boundaries where there have been significant changes in population, or to react to a specific new or local issue.
Community Governance Reviews may also be triggered by local people presenting a petition to the Council. For a petition to be valid it must meet specified criteria which includes:
- It should define the area to which the review relates on a map or otherwise and refer to identifiable fixed boundaries;
- It must specify one or more proposed recommendations for review;
- It must contain the requisite number of signatures of people included on the electoral register for the affected area. For an area of less than 500 local electors - 50%, for an area with between 500 and 2,500 local electors - at least 250, for an area with more than 2,500 electors - at least 10%.
Whenever a Community Governance Review is undertaken, we will publish the Terms of Reference and carry out public consultation before putting forward recommendations for Council to approve a Community Governance Order. The process should normally take no more than 12 months to conclude, however any boundary changes will not come into effect until the next election has taken place for the affected parish(es).
Constitution Open or Close
Our constitution provides a framework for the democratic processes of the Council. It sets out functions, procedures and terms of reference for us at our meetings. To help give you a quick understanding of how this works we have produced a brief guide (77kb).
- Contents (31kb)
- Part 1 - Summary and Explanation (17kb)
- Part 2 - Articles of the Constitution (82kb)
- Part 3 - Responsibility for Functions (258kb)
- Part 4 - Rules of Procedure
- 4.1 - Council Procedure Rules (93kb)
- 4.2 - Access to Information Procedure Rules (42kb)
- 4.3 - Budget and Policy Framework Procedure Rules (32kb)
- 4.4 - Executive Procedure Rules (22kb)
- 4.5 - Scrutiny Procedure Rules (45kb)
- 4.6 - Procedure for Call In by Scrutiny Committee of an Item decided by the Executive (13kb)
- 4.7 - Financial Regulations (83kb)
- 4.8 - Procurement Rules (84kb)
- 4.9 - Officer Employment Procedure Rules (25kb)
- 4.10 - Officer Delegation Scheme (92kb)
- Part 5 - Codes and Protocols (242kb)
- Part 6 - Members' Allowance Scheme (118kb)
- Part 7 - Petitions Scheme (42kb)
Councillors Open or Close
To find your local councillor, please use the My Councillor button on this page. You can search by Ward or simply enter your postcode.
Delegated Decisions Open or Close
The following executive decisions have been made by officers under delegated powers.
They are recorded and published in accordance with the Local Authority (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.
To search for a delegated decision below please search by year e.g. 2017 to view the decisions for that year.
Search Delegated Decisions
Key Decisions Open or Close
A Key Decision is an executive decision which is likely to:
Result in the Authority incurring expenditure which is, or the making of savings which are, significant having regard to the Authority's budget for the service or function to which the decision relates; or
Be significant in terms of its effects on communities living or working in an area comprising two or more wards within the District.
The latest list of Key Decisions (145kb) and items to be heard in private (published on 19 May 2017) and items to be considered in private session contains all the key decisions the Executive expects to make. Key Decisions are decisions taken by Executive that have a cost or savings implication to the Council of £50,000 or more, or are significant in terms of its effects on communities living or working in an area comprising two or more wards in the District.
- MPs and MEPs Open or Close
Scrutiny Open or Close
Overview and Scrutiny plays an important part in how we make decisions and deliver services across Bolsover District. It acts as a 'watch dog' or 'critical friend' to the Executive (Council Cabinet and other decision makers), and asks the questions members of public would ask about our services, policies and decisions. It makes recommendations to our Executive to bring about these improvements.
Our Scrutiny work is carried out by four themed Scrutiny Committees. The links below will take you to the agendas and minutes of the Scrutiny Committee meetings.
- Budget Scrutiny Committee
- Customer Service and Transformation Scrutiny Committee
- Growth Scrutiny Committee
- Healthy, Safe, Clean and Green Communities Scrutiny Committee
Scrutiny Reviews – 2013 - 2015
- Annual Report 2014/15 (243kb)
- Business Support (133kb)
- Enforcement (263kb)
- Impact of Welfare Reforms on the Contact Centres (504kb)
- Barriers to accessing private rented housing (166kb)
- Bolsover Town Centre (953kb)
- Discretionary Housing Payments Policy (1.3MB)
Past Scrutiny Reviews